Automation that stops lead leakage and speeds up bookings
Most teams use Excel and siloed tools. We connect them with n8n workflows and RPA, so leads flow smoothly from capture to booking — across builders, agents, and buyers.
Automation that delivers measurable results
Every workflow we build is designed to reduce manual work, speed up response times, and improve conversion rates. See the impact automation has on real estate operations.
Why choose UrbanHouzz for automation
We understand real estate and under-construction project workflows. We don’t force new software — we make your existing tools work together.
What We Offer
End-to-end automation for real estate and under-construction projects.
Lead & Marketing Automation
Capture, qualify, and nurture leads automatically from portals, forms, social media, and campaigns.
Sales, Follow-up & Site Visit Automation
Ensure every lead is acknowledged, followed up, and guided to a site visit without manual chasing.
Documentation, Approvals & Compliance
Reduce errors and delays in paperwork, approvals, and regulatory steps for projects and buyers.
Payments, Finance & Commission Automation
Automate reminders, reconciliation, and payouts for buyers, builders, and agents.
Project Progress & Experience Automation
Give buyers and agents timely, reliable project progress without manual follow-ups.
Reporting, Analytics & Stakeholder Dashboards
Bring data from construction, sales, and finance into one place for clear decision-making.
What we do for Builders & Developers
Automations focused on under-construction projects — connecting construction, sales, finance, and buyer communication.
Project progress & compliance tracking
Automate how you track and share project progress, with fewer manual follow-ups and missed updates.
Sales & marketing for under-construction projects
Keep your funnel warm with consistent, automated communication and rich project experiences.
Documentation & approvals
Speed up internal approvals and reduce paperwork errors during launches, offers, and change requests.
Payments, cash flow & reconciliation
Link project milestones with payment schedules to keep collections on track.
Construction operations & inventory
Reduce manual coordination across materials, labour, and site teams.
What we do for Agents & Channel Partners
Automations that help agents respond faster, stay in touch with clients, and manage multiple projects with less manual work.
Lead management & nurturing
Help agents work smarter with structured lead flows and timely reminders.
Client communication automation
Keep buyers informed without agents manually chasing every update.
Sales process & documentation support
Reduce time spent on repetitive paperwork and information sharing.
Marketing automation for agents
Help agents stay active on digital without manual posting every day.
Generic Services – Cross-Function Automation
Automation that connects the entire ecosystem — builders, agents, buyers, and management — on top of your existing tools.
Buyer experience journeys
Make the buyer journey predictable and transparent, across builders and agents.
Data analytics & insights
Use your existing data to make better decisions without manual spreadsheets.
Integration platforms & unified view
Connect construction, sales, and finance so everyone sees the same truth.
Phased implementation & governance
Roll out automation safely across teams with clear ownership and control.
Start with quick wins, then scale across the funnel
We prove value with 2–3 high-impact automations, then extend to construction, finance, and analytics in a phased way.
Identify pain points & quick wins
We start with a discovery session to map your current process, highlight friction points, and shortlist 2–3 automations that can show visible ROI in 1–3 months.
Design a future-ready automation blueprint
We create a simple blueprint that covers short, medium, and long-term ideas — from lead follow-up and CRM automation to IoT, AR/VR, and predictive analytics.
Build & launch high-impact workflows
We implement and test the first set of workflows in n8n and/or RPA, integrate them with your tools, and roll them out to a pilot group for real feedback.
Extend to full funnel & key systems
Once the pilots work, we extend automation to the full journey: construction progress, documentation, payments, and reporting across teams and tools.
Train teams, monitor & optimise
We train your builders’ teams and agents, monitor adoption and results, then fine-tune workflows, messages, and rules based on real-world data.
Our Expertise
Technologies and tools we use to build and run automation.
n8n workflow automation
n8n workflow automation
API integrations (CRMs, sheets, WhatsApp)
API integrations (CRMs, sheets, WhatsApp)
RPA for non-API portals
RPA for non-API portals
Webhook setup and management
Webhook setup and management
Data centralization and ETL
Data centralization and ETL
WhatsApp Business API
WhatsApp Business API
SMS and email automation
SMS and email automation
Dashboard and reporting tools
Dashboard and reporting tools
How We Work
A clear process from discovery to ongoing support.
Discovery workshop
1–2 day workshop to map your workflows, identify automation opportunities, and prioritise what to build first.
Workflow mapping
Document the current process, design the automated workflow, and get your team's approval before building.
Build & test
Build the workflows in n8n, test with sample or live data, and refine based on your team's feedback.
Train team
Train your sales, marketing, and operations teams on how to use the workflows, what to expect, and how to flag issues.
Iterate
Monitor usage, gather feedback, and iterate on workflows to improve efficiency, adoption, and reliability.
How automation touches every stage
From the moment a lead comes in to post-booking documentation, automation supports the entire journey.